You don't need a pencil or pen, things like these are like trivial objects that you are having already, so it wont appear in your inventory.
To get rid of the employee (I guess you mean that one in the canteen right?):
Make sure you know his name (should have 1. talked with him until he mentioned he got some award, 2. looked at the note in the messageboard, and for safety, 3. look at him afterwards, the character should say SOMETHING.).
To write on the formal letter, just look at it and click on the line where a name should be filled, it would be filled automatically for you.
To get rid of the employee (I guess you mean that one in the canteen right?):
Spoiler
Make sure you know his name (should have 1. talked with him until he mentioned he got some award, 2. looked at the note in the messageboard, and for safety, 3. look at him afterwards, the character should say SOMETHING.).
[close]
Spoiler
To write on the formal letter, just look at it and click on the line where a name should be filled, it would be filled automatically for you.
[close]